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e-invoicing explained
Paper holds back the efficiency of almost every organisation's Accounts Payable and Accounts Receivable environment. Keying invoice data is a manually intensive process that inevitably creates errors and delays.
In the past, sending and receiving invoices electronically was costly, complex and confusing.
e-invoicing from RBS removes these barriers.
e-invoicing, the fit-for-purpose alternative to paper invoicing.
e-invoicing removes error-prone manual processes, helping to reduce your costs and improve supplier relations.
We work with your existing accounts and billing systems, so there is no need to scrap your previous investments or re-invent your processes.
e-invoicing is a web-based service that links your invoicing environments with your suppliers and your customers. Think of it as an electronic postal service that connects everyone in your supplier and customer network.
The service is live in four countries which include the UK, Belgium, Spain and Switzerland. Electronic documents can be sent and received from these locations.
Compatible with everyone
No matter what technology your suppliers or customers use, e-invoicing does all the hard work, and is accessible from any internet browser.
Our solution works with any accounting system, and can handle all data formats in or out. This means you don’t have to place your faith in today’s formats, or second guess which will be popular in years to come.
Your suppliers can choose from several convenient ways to submit invoices electronically – without incurring any transaction or service fees. We know this is crucial if e-invoicing is to be taken up – adding efficiencies to all businesses within the supply chain.
You could say it is a case of changing nothing, while at the same time changing everything.
No two businesses are the same – so no two electronic invoicing implementations look alike.
However, we work to a disciplined four-part process that ensures your solution is up and running as soon as possible.
1. Research and analysis
We undertake a series of in-depth briefings and investigations so we can truly understand your processes, for example how you currently handle disputed invoices and escalations.
2. Tailored service
We fit our solution around your existing processes and needs. There are no upheavals or massive technical changes – simply a solution that works with your existing systems and instantly realises the benefits.
3. Full support and training
Once the system is ready to launch, we help with training and ongoing support. We are there to help ensure your e-invoicing solution is a complete success.
4. Managing your trading partners
You will only reap the benefits if your trading partners willingly sign-up to your new process. RBS will support this with electronic marketing material, a proactive on-boarding team and a dedicated helpdesk.
Our service can process invoices created in a number of different data formats, including EDI, XML and CSV. Once received, the incoming information can be converted into a variety of format and sort orders.
There is one other aspect of e-invoicing worth mentioning: its ability to act as a catalyst for change. Many of our clients use the implementation process to introduce new procedures – such as requiring all invoices to quote a valid purchase order number.
What once seemed impractical with disjointed systems can now become a reality with e-invoicing.
Discover how e-invoicing can transform your business.
There are a number of benefits to implementing an e-invoicing solution. Discover the advantages by watching the two minute Flash tour.
(25KB PDF)
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