Internet banking

Managing payments

e-invoicing lets your suppliers bill you for their products and services.

The process varies across different accounts payable functions, but typically includes:

Administrative checks – to confirm the presence of standard details required to approve the invoice
Matching and reconciliation – if your system generates purchase orders, this matches the order to the invoice and highlights any discrepancies
Workflow management – alerts your authorisers when an invoice is ready for review or approval. The system can handle multiple authorisers for large invoices
Status reports – your suppliers can access e-invoicing to see if their invoice has been processed or paid
Secure messaging – suppliers can send other information such as details of disputed invoices
Audit trail – you have a full record of every transaction and user event
Archiving - data sent to e-invoicing is stored for a minimum of 12 months. We can store data for longer periods to satisfy all relevant regulatory requirements if required.

Your suppliers can also select the way they want to submit invoices and information to you. Options include:

ebPrinter® – simple, easy to install, free software that formats the data, secures it and sends it to your system
Web forms – a straightforward option for suppliers without sophisticated accounting or bookkeeping systems
Web File Upload - Upload a CSV file created from a finance system directly into e-invoicing
Custom File Upload – for larger suppliers who use systems such as SAP and Oracle.